W & C Course Approval Process

Words of Wisdom

What a lot we lost when we stopped writing letters. You can't reread a phone call.

— Liz Carpenter

Submitting a Proposal for a New or Re-certified W or C Course

   
  • Before you begin the process, you might want to review what the form will ask and get a syllabus ready to attach.. The questions on the form for a new or re-certified course include:
    • the typical enrollment per section and number of sections taught per year
    • whether the course is appropriate to the major
    • cross listings
    • type and number of assistants (such as graduate teaching assistants or undergraduate peer educators) and how they are monitored and supervised. These all count, in addition to the instructor(s), towards the instructor-to-student ratio. In cases where a ratio above 1 instructor to 25 students may be proposed, the committee will ask for compelling evidence that it will not adversely affect the quality of feedback.
    • a list of all finished, graded writing (or if applicable writing and speaking) assignments, with their number of words or minutes of speaking and percentage of the final grade they contribute to writing (and speaking, if a C course)
    • indication of which assignments listed are collaborative
    • a description of the formative feedback required
    • a description of the instruction provided in writing (and speaking, if a C course)
 
  • The submitted syllabus must support how you answer the questions in CARS. The syllabus should conform to the minimum syllabus requirements. It is assumed that course syllabi approved as W or C will be representative of all sections of that course taught to fulfill the W or C graduation requirement in regards to assignments related to the W or C component; instruction for the W or C components; and percentage of the grade related to the W or C components.
   
  • Submit a request for a new or re-certified W or C course through the Course Inventory Management System, specifically, through the Curricular Approval Request System (CARS). If you are submitting a new course, indicate whether it is W or C. You will be asked to answer questions related to the course and required to attach the syllabus. If it is an existing course, find the course and indicate whether it is a new W or C course or whether it is being re-certified.
  
  • Select the Core, ICD, or W & C form. When you submit the form for a new course or for recertification, it will be routed through the correct channels, from the department head to the Dean, to the Chair of the W & C Course Advisory Committee, Dr. Valerie Balester (v-balester@tamu.edu.).
 
  • Once your proposal is submitted, the W & C Course Advisory Committee Chair will bring it before the W & C Course Advisory Committee. A sub-committee of the W & C Course Advisory Committee will review your proposal. Any questions will be routed to you through the Chair. The sub-committee will make a recommendation to place the course on the W & C Course Advisory Committee consent agenda for approval by the whole committee. If you prefer meeting with the committee in person, request a spot on the agenda from the Chair. In the event that your proposal is rejected, the committee will provide a timely explanation and suggestions for revision and re-submission.
 
  • Once the proposal has passed at the W & C Course Advisory Committee level, it will be sent to the Faculty Senate with a recommendation for approval.
 

Note: The full approval process takes between 2 and 4 months, depending upon the number of proposals received, the speed at which you respond to questions, and the date submitted. The W & C Course Advisory Committee and the Faculty Senate meet once a month, including summer. The Faculty Senate often does not meet in December or in August.